PERSONAL DATA PRIVACY NOTICE
OF CP FUTURE CITY DEVELOPMENT CORPORATION LIMITED
1. General Provisions
For the purpose of complying with the Personal Data Protection Act B.E. 2562 (2019) and subordinate laws issued thereunder, including any amendments which may be made thereto, (“Laws on Personal Data Protection”), CP Future City Development Corporation Limited (“Company”) has prepared this personal data privacy notice (“Privacy Notice”) to inform you regarding how the Company handles information which can or may identify you, whether directly or indirectly, according to the Laws on Personal Data Protection (“Personal Data”), for instance, the methods by which Personal Data is collected, used, disclosed or dealt with, whether by manual or automated means, such as recording, organization, storage, adaptation or alteration, retrieval, sending, transfer, disclosure or making available by any means, alignment, combination, prohibition of access or restriction, erasure or destruction (“Processing”, “Process”, “Processes” or “Processed”), as well as to notify you of the purposes for such Processing, the retention period of Personal Data, and your rights as the data subject. In this regard, the Company recommends that you read and understand the following terms under the Privacy Notice:
2. The Categories of Persons whom the Company Collects Personal Data and the Sources of Personal Data
2.1
Under this Privacy Notice, the categories of persons from whom the Company collects and Processes Personal Data and the source of such Personal Data are as follows:
| Category | Details | Sources of Personal Data | |
|---|---|---|---|
| (A) | Customers | Persons who purchase products and/or use the services of the Company and/or those who are expected to purchase products and/or use the services of the Company (prospective customers), or any other persons having similar characteristics such as persons who participate in activities, seminars, or bids, website users, application users, persons who make contact to request to receive information or services from the Company, and persons who provide responses to surveys concerning products and/or services of the Company, etc. They shall also include persons who are related to or are representatives of customers who are juristic persons and persons whose Personal Data appear in the relevant documents and processes. Please see further details in the Privacy Notice for processes relating to customers of CP Future City Development Corporation Limited |
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| (B) | Vendors | Persons who provide quotations for products and/or services to be sold to the Company or have any other relationships of a similar nature with the Company, such as service providers, consultants, experts, academics, lecturers, participants in business projects, contracting parties or any other persons having similar characteristics, etc. They shall also include natural persons who are related to or act as representatives of the vendors who are juristic persons and persons whose Personal Data appear in the relevant documents and processes. Please see further details in the Privacy Notice for processes relating to the vendors of CP Future City Development Corporation Limited |
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| (C) | Directors and personnel | Persons who work or perform any duties for the Company and receive salary, wages, welfare benefits or any other compensation from the Company, irrespective of what such compensation is called, such as directors, executives, managers, employees, personnel, trainees or any other persons having similar characteristics. They shall include persons related to the directors and personnel of the Company and persons whose Personal Data appear in the relevant documents and processes, such as family members, reference person, and persons who may be contacted in case of emergency, etc. Please see further details in the Privacy Notice for processes relating to the personnel of CP Future City Development Corporation Limited |
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| (D) | Job applicants | Persons who may be selected to be personnel of the Company. They shall include persons relating to the job applicants and persons whose Personal Data are contained in the documents relating to the job applications, such as family members, reference person, and persons who may be contacted in case of emergency, etc. The Company may directly collect Personal Data of the job applicants by itself or obtain the Personal Data from a third party. Please see further details in the Privacy Notice for processes relating to the personnel of CP Future City Development Corporation Limited. |
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| (E) | General public | Any person who does not fall into the above categories of persons whose Personal Data is Processed by the Company, irrespective of whether such Personal Data is directly received by the Company, automatically collected through the use of Cookies or other technologies, or provided by a third party. An example of such person includes a person whose image is recorded by CCTV or who accesses the Company’s website, etc. |
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2.2
In some cases, the Company may collect your Personal Data by automated means such as the use of Cookies or other similar technologies. For more details, please see the Company’s Cookie Policy
2.3
In collecting your Personal Data, you will be informed of the details as set out in this Privacy Notice, including but not limited to, the lawful basis for the collection, use, disclosure and/or Processing of Personal Data in accordance with the lawful purposes, or in the event that the Laws on Personal Data Protection require your consent for any Processing of Personal Data, the Company will request your explicit consent.
2.4
Where the Company has previously collected your Personal Data before the Laws on Personal Data Protection have become effective, the Company will continue to collect and use your Personal Data in accordance with the original purposes of collection. In this regard, you have the right to withdraw your consent by contacting the Company using the contact details set out in Clause 8 of this Privacy Notice. However, the Company reserves the right to consider your request for the withdrawal of consent and proceed in accordance with the Laws on Personal Data Protection.
3. Collected Personal Data
Your Personal Data that is collected and Processed under this Privacy Notice, regardless of whether such Personal Data was directly provided by you to the Company or automatically collected from you by the Company, or was provided to the Company by third parties, includes the following:
3.1
Personal information, such as first name, last name, date/month/year of birth, age, sex, weight, height, national identification number, photograph, signature, nationality, race, religion, marital status, military status, information concerning family members (such as father, mother, spouse and child), health conditions, biometric data (such as finger print, palm print and facial simulation), etc.
3.2
Contact information, such as address as stated on the national identification card, address as stated in the house registration book, delivery address, billing address, telephone number, fax number, e-mail, Line ID, person who may be contacted in case of emergency, and details of reference person, etc.
3.3
Business information, such as details concerning the customer’s factory (such as name, registration number, location, contact details), terms of trade, etc.
3.4
Information concerning sale and purchase transaction, such as vendor code, details of the wish listed product, details of delivery, account number and monetary amount, etc.
3.5
Information concerning payment, such as the monetary amount, the credit limit, the payment terms, the account number, Personal Data which appears in the tax invoice, cheque and cheque stub, payment voucher, receipt, receipt voucher and debit application form, etc.
3.6
Information that is used as supporting evidence of the execution of transactions and juristic acts, such as Personal Data which appears in a copy of the national identification card, copy of passport, copy of house registration book, copy of change of name certificate, copy of factory license, registration form, copy of documents of title over land, customer’s account opening form, document certifying non-related party, power of attorney, company affidavit, PhorPor. 09/20, map, security documents (such as title deed, bank guarantee, personal guarantee), sale and purchase agreement or any other agreement relating to the transaction, delivery order, copy of lawyer’s license, professional license or business license, copy of military service certificate, copy of bank account book, copy of marriage certificate, copy of birth certificate, form for approval of salary of new staff and monthly staff, medical certificate, result of pre-employment medical check, form for specifying beneficiary, social security application form, letter of consent for personal background check, result of personal background check, employment contract, letter of guarantee for performance of employment contract and related documents (such as certificate of employment specifying job position, copy of civil servant card, certificate of employment specifying salary, copy of business registration, or document on the incorporation of the company containing the name of the guarantor for performance of employment contract as the owner or partner, etc.), directorship agreement and power of attorney, etc.
3.7
Information on education and training, such as academic and training background (such as name of educational institution, program, and year of graduation), academic certificate, transcript, language skills, computer skills, details on training and tests, activities participated in during the time of study, etc.
3.8
Information on job application, such as personal background, history of employment, details which appear in resume/CV, criminal record, position that is being applied for, expected salary, information on job interview, evidence or letter being referred to, and information which appears in the interview assessment (such as assessment result, knowledge and experience, personal characteristics, team work, and ability), etc.
3.9
Information on work and assessment, such as personnel code, position, department, affiliation, chain of command, performance assessment, working behavior, achievement and/or award received, training information, disciplinary action information, details which appear in personnel transfer document of the Company, personnel on loan contract, letter of resignation, and reason for the resignation, etc.
3.10
Information on benefits and remuneration, such as salary, wages, reward, bonus, pension details, welfare, bank account number, guarantor’s details, beneficiary’s details, social security details, provident fund details, tax details, tax deduction details, health benefit details (including for family member) and/or other benefits, Personal Data which appears in medical certificates, annual health reports, maternity leave forms, welfare money lending forms, salary reduction consent letters, receipts, invoices, compensation request forms (for accident and life insurance) and retirement benefit request forms, etc.
3.11
Information on registration statistics, such as starting date, probation end date, working date and time, hours of work, hours of overtime work, annual leave, leave date, leave form, leave details including reasons for such leave, the Company entry and exit record, and usage record of systems of the Company, etc.
3.12
Technical information, such as a log file, IP Address, and information that the Company collects through the use of Cookies or other similar technologies, etc.
3.13
Other information, such as voice recording of conversations, and photo and video recording by means of CCTV, any information that you sent to us for the website connecting such as comment and your location etc.
4. Purposes and Lawful Basis for the Collection, Use, Disclosure and Processing of Personal Data
4.1
The Company Processes your Personal Data for the following purposes and lawful basis (collectively, the “Purposes”):
| No. | Purposes | Lawful basis of the Processing |
|---|---|---|
| A. For a purpose relating to selling products and services to customers and other relevant transactions | ||
| (1) | For membership registration or customer account opening |
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| (2) | For entering into agreements for sale and purchase of products and services |
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| (3) | For management of customer orders, preparation of products and/or services, and other relevant transactions |
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| (4) | For changing information relating to customers and receiving complaints |
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| B. For a purpose relating to procurement with vendors, using services of service providers and other relevant transactions | ||
| (1) | For procurement and the selection of vendors or any other persons having similar characteristics |
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| (2) | For registering new vendors or any other persons having similar characteristics |
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| (3) | For execution and management of agreements between the Company and any other contractual parties |
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| (4) | For performing obligations under agreements made with vendors or any other persons having similar characteristics |
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| C. For a purpose relating to communications and marketing | ||
| (1) | For communicating with you. |
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| (2) | For public relations and marketing activities of the Company. |
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| D. For a purpose relating to the analysis of information and the improvement of the quality of the products and services of the Company | ||
| (1) | For analyzing your use of websites, applications, or other media. |
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| E. For a purpose relating to human resource management | ||
| (1) | For recruitment, job applicant selection, interview, and any transactions in relation to the recruitment process. |
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| (2) | For any other processes in relation to employment such as conducing medical check-ups before commencement of the job, criminal record check, and entering into an employment contract, etc. |
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| (3) | For management of welfare and benefit of directors and personnel, including but not limited to welfare money loan, medical expense reimbursement, discounts for directors and personnel, annual physical examination, insurance, and claims related to insurance |
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| (4) | For the purpose of the performance of duty of directors and personnel according to the employment contract, employment agreement, appointment contract, or any other contracts entered into with the Company (as the case may be) |
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| (5) | For the purpose of salary payment, bonus, remuneration or any other benefits |
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| (6) | For the purpose of the management of training personnel |
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| F. For the purpose of compliance with relevant laws which are applicable to the Company and for the establishment of legal claims | ||
| (1) | For compliance with relevant laws which are applicable to the Company. |
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| (2) | For the establishment of legal claims and any other relevant proceedings. |
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| G. For the purpose relating to security | ||
| (1) | For monitoring, protecting and ensuring the security of persons and properties of the Company and the general public. |
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| H. Any activities that are necessary and beneficial to you and any other purposes | ||
| (1) | For any transaction that is necessary and beneficial to you or those which are directly related to the purposes set forth above. |
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| (2) | For other purposes that the Company will notify you of. |
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4.2
Your Personal Data, which the Company will Process for the Purposes set forth in Clause 4.1 above that relate to the compliance with laws or contracts or are necessary for entering into contracts with you, is the data which is necessary for the achievement of the said Purposes. If you do not intend to provide such Personal Data to the Company, there may be legal implications or the Company may not be able to perform its duties pursuant to the contract which has been entered into with you or may not be able to enter into a contract with you (as the case may be). In such event, it may be necessary for the Company to decline to enter into the contract with you or to cancel the sale and purchase or the provision of any relevant services to you, whether in whole or in part.
4.3
In the event that the Company will Process your Personal Data in a manner and/or for purposes which are not consistent with the Purposes set forth above, the Company will put in place additional policies or notifications for the protection of Personal Data and/or send a notice to you to provide explanations concerning such Processing of Personal Data. In this regard, you should review such additional policies or notifications in conjunction with this Privacy Notice (as the case may be).
5. Disclosure of Personal Data
5.1
The Company may disclose your Personal Data in accordance with the Purposes and the rules prescribed under the laws to the following entities and persons:
a)
Charoen Pokphand Group, in and outside Thailand, including executives, directors, staff, employees and/or relevant in-house personnel, and as necessary on a need-to-know basis for the Processing of your Personal Data.
b)
Business partners, service providers, and data processors designated or hired by the Company to perform duties in connection with the management/Processing of Personal Data for the Company in the provision of various services, such as personnel’s physical examinations by business partners, information technological services, data recording services, payment services, mailing services, delivery services, printing services, health services, insurance services, training services, data analysis services, research services, marketing services, or any other services which may be beneficial to you or relevant to the Company’s business operations, such as commercial banks, hospitals, life insurance companies, and non-life insurance companies, etc.
c)
Advisors of the Company, such as legal advisors, lawyers, auditors, or any other internal and external experts of the Company, etc.
d)
Relevant governmental agencies which have supervisory duties under the laws or which have requested the disclosure pursuant to their lawful powers or relevant to the legal process or which were granted permission pursuant to applicable laws, such as the Department of Labour Protection and Welfare, Department of Skill Development, Department of Empowerment of Persons with Disabilities, Social Security Office, Department of Provincial Administration, Department of Business Development, Department of Intellectual Property, Office of the Personal Data Protection Commission, Office of Trade Competition Commission, Royal Thai Police, Office of the Attorney General, court, and Legal Execution Department, etc.
e)
Customers, vendors, contracting parties of the Company which you have contacted or are relevant to your duty or position, or any other person in similar manners.
f)
Any persons or other entities that you have given consent to disclose your Personal Data to, such as the disclosure of processed images of activities through various media platforms of the Company to the general public.
5.2
The disclosure of your Personal Data to third parties shall be in accordance with the Purposes or other purposes permitted by law, provided that if the law requires your consent to be provided, the Company will request your prior consent.
5.3
In the event that the Company discloses your Personal Data to third parties, the Company will put in place appropriate safeguards to protect the Personal Data that has been disclosed and to comply with the standards and duties relating to the protection of Personal Data as prescribed by the Laws on Personal Data Protection. Where the Company sends or transfers your Personal Data outside Thailand, the Company will ensure that the recipient country, the international organization or such overseas recipient has a sufficient standard for the protection of Personal Data. In some cases, the Company may request your consent for the transfer of your Personal Data outside Thailand, subject to the requirements under Laws on Personal Data Protection.
6. Retention Period
The Company will retain your Personal Data for the period necessary to fulfil the Purposes for which the Personal Data was Processed, whereby the retention period will vary depending on the Purposes for which such Personal Data was collected and Processed. The Company will retain Personal Data for the period prescribed under the applicable laws (if any) by considering the statute of limitations under the laws for any legal proceedings that may occur from or in relation to the documents or Personal Data collected by the Company and having regard to the Company’s business practices and relevant business in relation to each category of Personal Data.
In this regard, the Company will retain your Personal Data for a period not exceeding 10 years, starting from the date your legal relations/transactions with the Company come to an end. However, the Company may retain your Personal Data for a longer period of such time prescribed if the laws permit or such retention of Personal Data is necessary for the establishment of the right of claim of the Company.
After the period of time set forth above has expired, the Company will delete or destroy such Personal Data from the storage or system of the Company and other persons providing services to the Company (if any) or anonymize your Personal Data, unless in the event that the Company can continue to retain such Personal Data as prescribed by the Laws on Personal Data Protection or other applicable laws. In this regard, for additional details regarding the retention period of your Personal Data, you can contact the Company by using the contact details set out in Clause 8 of this Privacy Notice.
7. Your Rights in relation to Personal Data
As the data subject, you have the following rights in relation to your Personal Data, subject to the rules, methods and conditions under the Laws on Personal Data Protection. In this regard, if you wish to make a request to exercise your rights, you can contact the Company by using the contact details set out in Clause 8.of this Privacy Notice.
7.1
Right of Access
You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
7.2
Right to Data Portability
You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
7.3
Right to Object
You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.4
Right to Erasure
You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.5
Right to Restriction
You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.6
Right to Rectification
You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date or incomplete, or may cause a misunderstanding.
You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date or incomplete, or may cause a misunderstanding.
7.7
Right to Withdraw Consent
If the Company relies on your consent as the legal basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
If the Company relies on your consent as the legal basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
7.8
Right to Lodge a Complaint
If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 8 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 8 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
However, the Company reserves the right to consider your request to exercise your rights and act in accordance with the requirements under the Laws on Personal Data Protection.
8. How to Contact the Company
The Company has designated the Sustainability/Corporate governance/Risk management and Compliance Steering Committee as the coordinator for matters relating to the Company’s Personal Data protection. If you have any questions or would like to exercise your rights as set out in this Privacy Notice, you may contact the Company using the contact information provided below:
| E-mail: | cpfc_compliance@cpfc.co.th |
| Address: | CP Future City Development Corporation Limited, 111 True Digital Park West, Unicorn Building, 10th Floor, 1001/1-2, 1002, 1003, Sukhumvit Road, Bang Chak Sub-district, Phra Khanong District, Bangkok 10260 Thailand |
9. Changes to This Privacy Policy
The Company may make changes to this Privacy Policy from time to time to reflect any changes to our Processing of your Personal Data and to comply with any changes to the Laws on Personal Data Protection or any applicable laws. In this regard, the Company will notify you of any significant changes to the Privacy Policy and the amended Privacy Policy through appropriate means. The Company encourages you to review such communication in order to be aware of any changes made to this Privacy Policy from time to time.
111 True Digital Park West building,
10th floor, Sukhumvit Road, Bang Chak,
Phra Khanong, Bangkok 10260
10th floor, Sukhumvit Road, Bang Chak,
Phra Khanong, Bangkok 10260
